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Club Constitution

 

1    NAME

 

1.1       The name of the club shall be the Wakefield Thornes Cricket Club (hereinafter called ‘the Club’).

 

2    OBJECTS

 

2.1       The Club is established to foster and promote the game of Cricket at all levels, providing opportunities for recreation and competition through the creation of such teams as may be considered necessary in the interests of its members.

 

2.2       The Club will affiliate to and endeavour to support the aims and objectives of the Yorkshire Cricket Board (YCB), Central Yorkshire League and Heavy Woollen Junior Cricket League (and other Leagues as deemed appropriate) and, in doing so, will comply with relevant rules, regulations and bye-laws.

 

2.3       The Club will adopt and comply with:

§   MCC Spirit of Cricket

§   ECB “Safe Hands” Policy

§   ECB Equity Policy and adhere to its principles and guidelines

 

2.4       The Club will advance and protect the interests of its members, promoting improvements in their playing standards, equipment and facilities.

 

2.5       The Club, in line with ECB Policies will safeguard the interests of its members through Vetting checks for individuals who have regular contact with children. The list of relevant individuals is included in an attached Appendix as produced by the Child Welfare Officer (CWO) and maybe updated from time to time as required. The  CWO will report to the Committee on a regular basis.

 

2.6       In furtherance of the said objects, but not otherwise, the Club may:

 

2.4.1      employ and pay any person or persons to coach, supervise, organise and carry out the work of the Club;

 

2.4.2      arrange or join with others in providing for the holding of exhibitions, meetings, classes, seminars, training and coaching courses;

 

2.4.3      write and print or otherwise reproduce and circulate such papers, pamphlets or other documents or films, videos, recorded tapes or disks as shall further the said objects;

 

2.4.4      purchase, lease, hire or otherwise acquire any property or land necessary for the promotion of the said objects, and construct, maintain and alter any buildings necessary for the work of the Club, and make regulations for any property which may be so acquired;

 

2.4.5      subject to such consents as may be required by law, sell, let or dispose of all or any of the assets of the Club;

 

2.4.6      subject to such consents as may be required by law, borrow, raise funds or invite and receive contributions from any person or body whatsoever by way of subscriptions, grants and otherwise, on such terms and on such security as shall be deemed to be necessary provided that the Club shall not undertake permanent trading activities;

 

2.4.7      invest the monies of the Club not immediately required for the said objects in or upon such lawful investments as may be thought fit.

 

 

3    MEMBERSHIP

 

3.1       Membership of the Club shall be open to any person making application to the Executive Committee and paying the relevant subscription / joining fee as determined by the Annual General Meeting of the Club.

 

3.2       Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.  However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

 

3.3       The club may have different classes of membership and subscription on a non-discriminatory and fair basis.  The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

 

3.4       Membership of the Club shall be of kinds:

·       Full member, for individuals of 18 years and over; or

·       Junior member, for those under the age of 18. 

·       Social Member, for non playing members

 

3.5       Full members will have voting rights at all meetings to which they are eligible to attend.  Junior members will elect from their number (by simple majority) one representative who will be appointed to the Executive Committee and shall have full voting rights at all meetings.

 

3.6       The Club and its membership shall endorse and adopt an anti-discriminatory policy in and encourage open access to all its activities and facilities irrespective of age, ability, sex, sexuality, race, and colour, religious or cultural beliefs.

 

 

4    EXECUTIVE COMMITTEE

 

4.1       The Club shall be managed by an Executive Committee (hereinafter called ‘the Committee’), which shall comprise the Honorary Officers as described in Clause 6 below plus up to four other General Members all as elected at the Annual General Meeting who, subject to termination of office by resignation or otherwise, shall remain in office for one year.

 

4.2       The Committee shall have the power to fill any vacancy that may occur with any person appointed to fill such a casual vacancy holding office until the conclusion of the next Annual General Meeting.

 

4.3       The Committee shall have the power to co-opt additional members who shall be full members of the Club provided that the number of Co-opted Members is less than one-third of the total number of elected Committee Members.

 

4.4       Retired members shall be eligible for re-election at the Annual General Meeting or co-option as described above.

 

4.5       The Committee shall have the power to appoint such sub-committees as it considers necessary from time to time and may determine their powers and terms of reference.

 

4.6       The Committee shall have at its discretion the right to warn and/or discipline any member whose actions contravene the codes of conduct expected at the Club or required by the YCCA, or whose activities are considered detrimental to the well-being of the Club.  All individuals will have the right of appeal whose procedure will be determined by the Committee.

 

4.7       The Committee shall have the power to alter the rules of the Club but no such alteration shall take effect until the same has been confirmed at the Annual General Meeting or a Special General Meeting convened for the purpose and is subject to the conditions set of in Clause 9hereof.

 

 

5    SUB COMMITTEES

 

5.1       The Executive Committee shall have the power to establish such sub Committees as may be necessary to assist the Club in its operation.

 

5.2       At the present time the following will apply:

·       Cricket Committee, established for the purposes of selecting all senior teams, identifying and recruiting new players, make recommendations to committee regarding payments or other remuneration to players ,and any other appropriate cricket matters

·       Junior Committee, established for the purpose of coordinating matter relating to junior cricket, for example events, kit, staging of representative matches and finals, coach education and training

·       Development Group, established to produce and review annual Development Plan

 

5.3       The make up of these committees shall be as follows:

 

Cricket Committee

·       First Team Captain

·       Second Team Captain

·       Third Team Captain

·       Secretary

·       Chairman

·       Junior Team Representative/Head Coach

 

Junior Committee

·       Chairman

·       Head Junior Coach

·       Child Welfare Officer

·       Under 9’s Coordinator

·       2 Co-opted Parent Representatives

 

Development Group

·       Chairman

·       Head Junior Coach

·       Under 9’s Coordinator

·       Coach Development Officer

 

 

6    ANNUAL GENERAL MEETINGS

 

6.1       An Annual General Meeting (AGM) of the Club shall be held, as far as is practical, in January of each year, and at such time and place as the Committee shall determine, provided that no more than 13 (thirteen) months has elapsed after holding the preceding AGM. 

 

6.2       The Secretary shall give at least 21 (twenty one) clear days notice to all Club members of the time, date and venue of the forthcoming AGM.

 

6.3       While the AGM shall be open for all members to attend, voting rights shall be restricted only to full members (including the Junior Representative).

 

6.4       The following business shall be transacted at the AGM:

·       To confirm the minutes of the previous AGM and any Special General Meetings held since the last AGM;

·       To receive and, if approved, to adopt a Statement of the Club’s audited accounts to the end of the preceding year;

·       To consider and, if approved, to sanction any duly made alteration to the constitution;

·       To elect and appoint the Honorary Officers of the Committee;

·       To elect and appoint the General Members of the Committee;

·       To appoint an Auditor or Auditors; and

·       To deal with any special matters, which the Committee desires to bring before the members, as may from time to time be necessary.

 

6.5       The Secretary shall, within 14 (fourteen) days of receiving a written request to do so, either by the Chair of the Committee or signed by not less than one third of the full members of the Club, and giving reasons for the request, call a Special General Meeting (SGM) of the Club.  Notification of the SGM and voting rights shall accord with the procedure set down above for an AGM.

 

 

7    HONORARY OFFICERS

 

7.1       Only full members of the Club shall be eligible to serve as Honorary Officers of the Committee.  Nominations for Honorary Officers must be made by full members of the Club in writing and must be with the Secretary at least 14 (fourteen) days before the AGM. 

 

7.2       Honorary Officers of the Committee shall be elected (without remuneration) and include but not be restricted to:

·       Chair;

·       Vice-Chair;

·       Secretary;

·       Treasurer

·       Junior Representative.

·       Coaching Development Manager

·       Press and PR Officer

·       Child Welfare Officer

·       1st  Team Captain

·       2nd Team Captain

·       3rd Team Captain

·       Facilities Manager

·       4 Members

 

7.3       Should nominations exceed vacancies, election of any post shall be by ballot, the arrangements for which shall be made by the Committee.

 

7.4       The Committee shall meet monthly (or at such intervals as shall be determined by the Committee) with the Secretary to the Club notifying any changes to these arrangements to all members of the Committee.

 

 

8    RULES OF PROCEDURE AT ALL MEETINGS

 

8.1       Quorum      

The quorum at a meeting of the Committee to the Club shall be three Honorary Officers.  At general meetings of the Club, a quorum shall be no less than one third of the Club’s full members.

 

8.2       Voting         

All questions arising at any meeting shall be decided upon by a simple majority of those present and entitled to vote.  No person shall exercise more than one vote, but in the case of an equality of votes, the Chair of the meeting shall have a second or casting vote.

 

8.3       Minutes

Minute books shall be kept by the Club Committee (or sub-committees), which shall contain a record of all proceedings and resolutions.

 

8.4       Standing Orders and Rules

The Committee shall have the power to adopt and issue Standing Orders and/or Rules for the Club.  Such Orders and rules shall come into operation immediately, provided that they shall be subject to review by the Club at an Annual General Meeting and shall not be inconsistent with the provisions of this Constitution.

 

 

9    FINANCE

 

9.1       All monies raised by or on behalf of the Club shall be applied to further the objects of the Club and for no other purpose, provided that nothing shall prevent the payment in good faith of reasonable and proper remuneration to any employee of the Club or the repayment to members of the Committee (or sub-committee) of reasonable and receipted out-of-pocket expenses.

 

9.2       The Honorary Treasurer shall keep proper accounts, which shall be audited at least once a year by the Auditor or Auditors appointed at the AGM.

 

9.3       An audited statement of the accounts for the previous financial year shall be submitted by the Committee to the Annual General Meeting as noted above.

 

9.4       Bank and/or Savings Accounts shall be opened in the name of the Club with such banks or societies as the Committee shall from time to time decide.  The Committee shall authorise in writing the Chair, the Secretary and the Treasurer to the Club to sign cheques on behalf of the Club.  The Treasurer plus one other of the authorised signatories must sign all cheques.

 

 

10 ALTERATIONS TO THE CONSTITUTION

 

10.1    Any proposal to alter the Constitution must be delivered in writing to the Secretary to the Club not less than 21 (twenty one) days before the date of the meeting at which it is to be considered.  An alteration will require the approval of both:

·       A simple majority of members of the Committee present and voting at a meeting of the Committee; and

·       A two-thirds majority of the members present and entitled to vote at a General Meeting.  Notice of such meeting must have been given in accord with normal procedures but not less than 14 days prior to the General Meeting in question and give the wording of the proposed alteration.

 

 

11 DISCIPLINE AND APPEALS

 

11.1    All complaints regarding the behaviour of members should be lodged in writing with the Secretary.

 

11.2    The Committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 10 days of a complaint being lodged.  Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses.  The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.

 

11.3    The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days following the hearing.

 

11.4    There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both following disciplinary action being taken.  The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non members of the club. 

 

11.5    The Appeals Committee shall consider the appeal within 10 days of the Secretary receiving the appeal.  The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses.  The decision of the Appeals Committee shall be final and binding on all parties.

 

 

12 DISSOLUTION

 

12.1    If the Committee, by simple majority, decides at any time that, on the grounds of expense or otherwise, it is necessary to dissolve the Club, it shall call a meeting of all members of the Club giving not less than 21 (twenty one) days notice of the meeting and stating the terms of the resolution proposed. 

 

12.2    If such a decision is confirmed by a two-thirds majority of those present and entitled to vote at such a meeting, the Committee shall have the power to dispose of any assets held by or on behalf of the Club. 

 

12.3    Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other organisation(s) or club(s) having objectives similar to the objects of the Club, as the Committee may determine.